There are numerous office printers in the market; therefore, choosing an ideal office printer is a daunting and time-consuming process. Investing your time and money in selecting an office printer that will optimize your wants is worth it. The best office printer will help you print vital documents, such as company policies, employee information, etc. An office printer has various benefits: great flexibility, more productivity, higher image quality, time management, security, and better compliance. A superb office printer will function properly in both the short term and long term. Below are tips for choosing the best office printers.
- Multifunction vs. Single Function
Recently, due to advancements in technology, printers do more tasks than in the past. High-tech office printers have the ability to connect wirelessly, send emails, print, scan, and copy. You can use a single printer to perform several office functions. For instance, multifunction office printers have USB slots where you can print your documents directly. If you are on a budget and you only need to facilitate a single purpose, consider buying a single-function printer.
- Identify your Needs
An ideal printer should have the ability to satisfy your tastes and preferences. As previously mentioned, there is stiff competition in this industry. Therefore, choosing the right brand is not a straightforward process. When analyzing your needs, some items you can consider include the number of employees, number of documents, available space, and frequency of printing.
- Cost of Ink
Cheaper office printers use more ink compared to an expensive one. This is because inexpensive office printers are designed for individuals who do not print that much. If you require regular services from your printer, choosing an inexpensive printer will not optimize your needs. Currently, most printer manufacturers include a price-per-page feature. This feature is essential when selecting a suitable printer. Based on research, laser printers produce numerous pages per ink cartridge compared to inkjet printers.
- Cost of Replacing Parts
Wear and tear is a common problem that will affect your office printer in the long term. Print drums and heads are more expensive when replaced. Therefore, you should be more careful because the cost of replacing these parts can be equal to the cost of replacing the whole unit.
- Print Speed
The printing speed is a key item you should consider when buying an office printer. Choose an office printer that will suit your needs, particularly if you have more employees using the same unit. Some printer manufacturers will list the PPM (pages per minute) to give you a clear idea of the print speed. Based on research, laser printers have a higher speed compared to inkjet printers.
- Smartphone and Wi-Fi Capabilities
Currently, high-tech office printers come with Wi-Fi connectivity features. A unit that connects wirelessly will give you an opportunity to store the printer at a convenient section of your office. In addition, smartphones are becoming a major business puzzle; therefore, it is important to invest in a printer with smartphone capabilities.
The right office printer will improve your firm’s productivity. Other factors to consider include reading the reviews and the duty cycle.